Senior Administrative

  • Full Time
  • Permanent
  • Anywhere

Website Anti-Corruption Commission

ACC

Description

REPUBLIC OF NAMIBIA
ANTI-CORRUPTION COMMISSION
VACANCIES
Applications are awaited from suitably qualified persons interested in joining the Anti-Corruption Commission in its fight against corruption.

DIVISION: ADMINISTRATION

POST DESIGNATION: SENIOR ADMINISTRATIVE OFFICER GRADE 10

Number posts:                           One
Duty station:                               Windhoek
Salary:                                          N$147 485 – 176 895 per annum
Benefits include:                        An annual bonus, pension benefits, housing subsidy/rental allowance subject to certain conditions, and participation in the Public Service Medical Aid Scheme

Minimum requirements:            An appropriate National Diploma or equivalent qualification on (NQF Level 6) plus 1 year              appropriate OR A Grade 12 Certificate (NQF Level 3) plus 3 years appropriate experience

Supplementary                           Good oral and written communication skills
requirements:                             Computer literacy
Good organizational supervisory skills
A valid driving licence

Main responsibilities:

  • Procurement, safekeeping and maintenance of ACC assets
  • Annual stock taking and keeping of proper stock control register/system
  • Drafting of submissions to Tender Board and Treasury
  • Preparation of monthly vehicle log sheets trip authorities
  • Compile accident reports
  • Safekeeping of assets/documents
  • Serve as a member of PMU and loss control committees
  • Institution develop specifications for fleet required and funds availability confirmed
  • Motivate and recommend fleet acquisition
  • Update master list on; New added vehicles, Disposed vehicles, each vehicle maintenance history files, vehicle added accessories, vehicle DATA sheet- details
  • Implement management decisions on which division, section to be allocated with vehicles on a monthly basis
  • Ensure suitable & economical vehicles allocation
  • Ensure that vehicle are used by authorized drivers/users
  • Ensure all vehicles are used for authorized official trips/ activities
  • Log books are fully completed and trips accounted for being local & Regional
  • Carry daily physical inspection of checking liquid levels is conducted
  • Ensure regular maintenance for each vehicles maintenance intervals
  • Monitor budgetary provision monthly
  • Assist Procurement Management Unit (PMU) & Procurement Committee (PC) to facilitate repairs of vehicles either on motor plan or out of service plan
  • Vehicles are continuously serviced according to the manufacturer recommendations
  • Service intervals not exceeded unnecessarily
  • Service /maintenance history is fully kept and updated
  • Total expenditure of each vehicles is maintained
  • Fuel expenditure for each vehicles properly recorded
  • Ensure that vehicles removal accessories and necessity tools are safely kept on daily basis
  • Ensure that all accident & incidents are properly recorded and all damages to each vehicles accounted for
  • Accident report of each accident/incidents are properly recorded and reported to the supervisor (s)
  • Renewal invoice for licensing timely collected from NATIS and scrutinized for correctness
  • All vehicles are displaying valid license disk on their windscreen
  • Ensure that vehicles identified for disposal are scrutinized & recommended by PMU/PC
  • Technical vehicle inspection forms fully completed
  • Treasury authorization facilitated and approved for auctioning
  • Performing such other functions as may be assigned by supervisor

PLEASE NOTE:

1.             Applicants must be Namibian Citizens.
2.             Applicant with foreign qualifications must attach proof of evaluation of such qualification evaluated from the Namibian Qualification Authority (NQA).
3.             Application must be made on form 156043 (obtainable from any government office) and the said       application, accompanied by copies of the applicant’s-
                ○ Curriculum vitae containing comprehensive detail of work related experience and exposure; and
○ Educational qualifications and identity card. Incomplete applications or applicant who do not attach-letters of their probation or who submit uncertified documents will not be considered and applicants not complying with the requirements of this paragraph will be disqualified, applications must be addressed to the Executive Director: Anti-Corruption Commission and must either be delivered at the office of the Anti-Corruption Commission, Corner of Mont Blanc and Groot Tiras Streets, Windhoek or mailed to PO Box 23137, Windhoek.
4.             Only the short-listed candidates will be contacted and no documents will be returned to applicants.
5.             Previously disadvantaged persons and disabled people who meet the requirements are encouraged                 to apply.
6.             Any enquiry should be directed to Mr. Nakwafila or Ms Nakulwa Tel. No: 061 4354000.
7.             The closing date for applications is 7 December 2020.

Requirement(s)

Minimum requirements:            An appropriate National Diploma or equivalent qualification on (NQF Level 6) plus 1 year              appropriate OR A Grade 12 Certificate (NQF Level 3) plus 3 years appropriate experience

To apply for this job please visit nieis.namibiaatwork.gov.na.

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