Secretary

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APS

APS

Paralegal/Legal Secretary

Reference # PL/LS01
Contract Type Permanent
Location Windhoek, Khomas, Namibia
Introduction APS is currently looking to recruit a qualified Paralegal.

The successful incumbent will perform specifically delegated substantive legal work for which a lawyer is responsible. Paralegals perform tasks requiring knowledge of the law and legal procedures.

Job Functions Paralegal & Administration
Industries Asset Management
Specification
  • Review/calculation of company capital relative to projected shareholder loan interest and future draws to ensure compliance with thin capitalisation rules
  • Reviewing of all local contracts
  • Keeping all SPV company documents up to date on the drive and assist internal and external stakeholders with locating this information
  • Draft resolutions for all SPV company business and circulate to directors to sign, file original with company secretary, this includes Annual General Meetings (AGMs)
  • Ensure revised company documents and resolutions are scanned and then originals are delivered to the company secretary for filing with BIPA
  • Collating and completing of AML/FIA documents and forms, having them signed and then delivered to the relevant parties for any take-on with a bank or other party
  • Filing and checking of all FIA documents from local suppliers as part of their take-on
  • Updating of all director’s information for future FIA submissions
  • Attending monthly steering meetings and recording action items, the printing of documents prior to the steering meeting for attendees
  • Liaising with DPS when it comes to documents/signoffs and returns deliveries of these
  • Printing of large documents and marking them for signature for the relevant local signatory and delivering the original to the relevant stakeholder, scanning thereof for our records prior to delivery
  • General document management and tracking
  • Review of resolutions and drafted company documents for correct descriptions of all parties prior to circulating for signature

Additional responsibilities may include:

  • Office Management, ordering stationery, checking on supplies, managing petty cash, paying the cleaner and checking on cleaning
  • General running of documents/local deliveries of documents or flash drives
  • Document management of project/phase take-on documents, ensuring completeness of originals and digital copies.
  • Financial statement review of SPVs for AGMs prior to being handed to directors, checking for correct spelling and grammatical usage only.
Requirements
  • Tertiary education in Paralegal studies.
  • At least 5 years’ experience as a paralegal or legal/finance secretary.
  • Must have a finance background to deal with the admin of the Special Purpose Vehicles/Entity (SPVs).
  • Valid Code B Driver’s License.
  • Distinct knowledge of property investment will be an advantage.
  • Must have strong administration skills.

To apply for this job please visit aps.com.na.

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