Secretary

The successful incumbent will perform specifically delegated substantive legal work for which a lawyer is responsible. Paralegals perform tasks requiring knowledge of the law and legal procedures.

• Review/calculation of company capital relative to projected shareholder loan interest and future draws to ensure compliance with thin capitalisation rules
• Reviewing of all local contracts
• Keeping all SPV company documents up to date on the drive and assist internal and external stakeholders with locating this information
• Draft resolutions for all SPV company business and circulate to directors to sign, file original with company secretary, this includes Annual General Meetings (AGMs)
• Ensure revised company documents and resolutions are scanned and then originals are delivered to the company secretary for filing with BIPA
• Collating and completing of AML/FIA documents and forms, having them signed and then delivered to the relevant parties for any take-on with a bank or other party
• Filing and checking of all FIA documents from local suppliers as part of their take-on
• Updating of all director’s information for future FIA submissions
• Attending monthly steering meetings and recording action items, the printing of documents prior to the steering meeting for attendees
• Liaising with DPS when it comes to documents/signoffs and returns deliveries of these
• Printing of large documents and marking them for signature for the relevant local signatory and delivering the original to the relevant stakeholder, scanning thereof for our records prior to delivery
• General document management and tracking
• Review of resolutions and drafted company documents for correct descriptions of all parties prior to circulating for signature

Additional responsibilities may include:

• Office Management, ordering stationery, checking on supplies, managing petty cash, paying the cleaner and checking on cleaning
• General running of documents/local deliveries of documents or flash drives
• Document management of project/phase take-on documents, ensuring completeness of originals and digital copies.
• Financial statement review of SPVs for AGMs prior to being handed to directors, checking for correct spelling and grammatical usage only.

• Tertiary education in Paralegal studies.
• At least 5 years’ experience as a paralegal or legal/finance secretary.
• Must have a finance background to deal with the admin of the Special Purpose Vehicles/Entity (SPVs).
• Valid Code B Driver’s License.
• Distinct knowledge of property investment will be an advantage.
• Must have strong administration skills.