Secretary

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  • Full Time
  • Temporary
  • Windhoek

Website National Petroleum Corporation of Namibia

NAMCOR

Description

The Secretary is responsible  to provide a wide rangThe Secretary is responsible  to provide a wide range of administrative and secretarial support services such as;  sending and receiving of messages, organising meetings, taking minutes, attending to internal as well as external customers, procurement of office supplies to the Executive: Downstream with the view to operate effectively and efficiently.

Provides Secretarial and Administrative Support Services.
Office Budget and Expense Monitoring and Control.
Prepares agenda, collect all relevant documents and materials from respective parties ensuring that such documents are relevant to the agenda.
Plan and schedule the Travel Itineraries.
Develops, maintains and updates physical and electronic records/files for the Executive:  Downstream ensuring quick and easy access at all times.
Organisational Integration, provides support to other departments in respect of matters relating to general administration, office and parking space utilisation, fleet management, and cleaning services.
Participates in departmental and general planning and budgeting sessions.
Personal Effectiveness and Competency Development.
Liaises with the Procurement Officer to ensure all flight bookings and accommodation are cost effective and comply with procurement policies and procedures.

Timeously sorts out mail and decides which items can be re-routed to other staff.e of administrative and secretarial support services such as;  sending and receiving of messages, organising meetings, taking minutes, attending to internal as well as external customers, procurement of office supplies to the Executive: Downstream with the view to operate effectively and efficiently.

Requirement(s)

Advanced Diploma in Office Administration and Secretarial Practice.
The incumbent must have 3 years’ experience as in a similar environment

Secretarial Skills

To apply for this job please visit nieis.namibiaatwork.gov.na.

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