
Payroll and Admin Officer

Elite Employment
EES
Key Performance Area:
Admission, time and attendance and payroll systems
Keep SAP Admission System updated
Load and terminate employees as per instruction of departmental managers through input
Keep SAP Time and Attendance system updated
Receive work schedules (trips, acting allowances, transhipments, shore work)from Crewing Officers
Ensure salary inputs and manage schedules on SAP via inputs
Keep SAP Payroll system updated
Provide salary inputs on the system (SAP) via inputs according to procedure and management instruction.
Weekly Payroll:
Weekly Payroll Managed
Ensure Hours on Salary inputs and SAP to agree
Follow up on variances on Third Party payments e.g bonuses, PAYE, Union, insurance deductions and SSC, benefits, loans and garnishee orders
Ensure sufficient money in salary account at bank
Pay slips printed before pay day
Convert information to be posted to SAP via salary input
Administration around weekly payroll handled
Ensure filing of all payroll and employee information e.g. leave forms inputted onto SAP and onto personal file
Handle all payroll queries confidentially courteously and professionally
Month End Payroll Activities:
Monthly payroll payments performed
Third party payments and garnishee order payments done within agreed time limits
Releases done as per company limits of authority
Monthly overtime, leave, staff movement reports prepared
Staff movement includes all new appointments, terministaions, transfers, increases and allowances paid for each month etc
All reports done within 7 days of month end and sent figures to HR on a monthly basis
Maternity Leave:
Maternity leave for monthly paid staff recorded
Correctly capture information on SAP via inputs in response to doctors note
Ensure employee re-commences work on agreed date
Year End Bonuses Payments:
Bonuses for permanent employees calculated and payment processed
13th cheque bonuses are correctly calculated according to policy
Calculate and pay product bonus (fixed amount) as per management discretion
Annual Salary Increases:
Annual Salary increases prepared and paid
Increases correctly recorded on SAP system and processed ,via inputs for permanent and casual employees
Annual Leave Payments – Seasonal and Contract Staff
Annual leave seasonal and contract staff calculated (Accuracy & Complete)
PAYE Year End Reconciliations:
PAYE Year end Reconciliation Conducted
Reconcile monies paid and monies deducted from employees
Compile all reconciliation documentation that need to be forwarded to Ministry of Finance – Inland Revenue before cut-off date on monthly & year end basis
Stannic Reports:
Stannic Reports Administered
Ensure information is up to date (new and terminated)
Supporting documentation is in place
Reports to Head Office:
Provide information for HR Manager to forward monthly reports to Head Office (Within 7 days of month end)
Administration & People Management:
Attendance and time keeping managed & administration
Attendance and time keeping are monitored and correctly recorded
Deviations are proactively addressed according to procedure
Assist with Recruitment and Selection on of vessel staff and responsible for the whole on boarding process
Responsible for all seagoing staff personnel filing and documentation
Requirements:
Grade 12, Diploma / Degree in Human Resource
6 – 10 years experience in salary /wages department of a medium to large commercial organization that have various shifts
Payroll systems, SAP
Advanced knowledge on income Tax and Personnel administration
MS Office proficient
Ability to work under pressure
Excellent verbal and oral communication skills
Positive attitude and flexibility to work in a multicultural environment
High regard of confidentiality
Only shortlisted candidates will be contacted.
To apply for this job please visit www.careers-page.com.