Office Administrator

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  • Full Time
  • Permanent
  • Windhoek

Website Sanlam

Sanlam Investments

Office Administrator

Purpose of the position:
The successful incumbent will be responsible for the handling of all secretarial, operational, and administrative tasks of the Chief Executive Officer of Salam Investments and the Executive Team members of Sanlam Investments.

Main Duties and Responsibilities:

  • Screen and prioritize telephone calls, references, and other incoming correspondences to the Chief Executive Officer: Sanlam Investments
  • Manage all outgoing correspondence via effective communication management (telephone calls, e-mails, faxes, mail, etc.)
  • Serve as minute secretary to Executive Management meetings and other meetings as required
  • Screen visitors/stakeholders (Official and Personal) to the Chief Executive Officer: Sanlam Investments
  • Maintain an effective filing/record-keeping system (electronically and manually)
  • Provide general and administrative support to the Chief Executive Officer: Sanlam Investments (in collaboration with Executive Management) with meetings, appointments, and functions.
  • Handle travel and accommodation and other logistics for visiting executives and stakeholders (domestic and international), including the compilation of itineraries for such individuals
  • Manage the arrangements of refreshments during meetings in the boardrooms
  • Manage and settle accounts of service providers
  • Perform ad hoc tasks as assigned by the Chief Executive Officer: Sanlam Investments

Qualifications and Experience:

  • Grade 12 certificate
  • Secretarial Certificate/Diploma will be an added advantage
  • 2 years relevant experience (Financial Services industry experience will be an added advantage)

Knowledge and Skills:

  • Maintain a high level of confidentiality
  • Ability to draft professional correspondence
  • Clear articulation and tone of voice
  • Excellent liaison and interpersonal skills
  • Ability to function independently without supervision
  • Proficient in MsWord, MsPower Point and Ms excel and other Microsoft Office applications utilized within CFS
  • Ability to provide secretarial and administrative support to top management
  • Ability to effectively plan and organize meetings, functions, presentations, etc.
  • Ability to handle a high level of stress

Personal Attributes:

  • Communicates effectively
  • Plans and aligns
  • Action-oriented
  • Optimizes work processes

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