Administrative Officer

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  • Full Time
  • Temporary
  • Windhoek

Website NIPDP

Namibia Investment Promotion and Development Board

Administrative Officer (Temp)

Job Purpose:
The role of Administrative Officer is to provide coordination and support to the marketing department for the day-to-day execution of both administrative and operational activities , specifically on the Expo 2020 Dubai project. The Administrative Officer will act as the point of contact for all employees, providing administrative support and managing Expo 2020 Dubai local queries. This position’s role includes supporting regular office operations, screening phone calls and scheduling internal meetings

Role and Responsibilities:
– Receive all administration requests from the Marketing department on the Expo as well as external parties and
action accordingly in line with Expo standards;
– Attend to all external enquiries from delegates interested to participate in the Expo
– Act as the foundation for the Department’s administration support and coordination;
– Follow-up on all requests received internally and externally;
– Duly execute administrative tasks and follow up on actions assigned;
– Maintain proper documentation filling of all expo and expo related activities for easy retrieval
– Organize a filing system for important and confidential company documents
– Create, Maintain and update company databases on Expo enquiries
– Answer queries and refer the clients to the Expo website and recommended travel agents for detailed
information and bookings
– Maintain an Expo master plan
– Maintain Expo meeting calendar and schedule appointments for the committee
– Prepare regular reports as required on the progress of expo activities
– Coordinate business delegation to participate in the Expo
– Coordinate stakeholder meetings and presentations
– Coordinate Expo relaunch and media campaigns
– Arrange travel and accommodations for Expo staff from NIPDB
– Liaise with the travel agents to report on bookings of participants to the Expo
– Undertake any other administrative duties as assigned by the team

Qualifications and Education Requirements
– Diploma in Office Administration
– At least 2 years’ experience in a similar office administration or Administrative Coordinator role
– Solid knowledge of office procedures
– Experience with office management software like MS Office (MS Excel and MS Word, MS Powerpoint
– Experience with working on google platform will be an added advantage

Preferred Skills
– Strong organization skills with a problem-solving attitude
– Excellent written and verbal communication skills
– Attention to details
– Familiarity with office equipment, like printers and fax machines
– Solid time-management abilities with the ability to prioritize tasks
– Excellent organizational, computer and administrative skills;
– Flexible attitude, agile and able to adapt to change;
– Ability to work closely and cooperatively with internal and external stakeholders;
– Ability to multitask, work under pressure and meet deadlines; and
– Availability to work after hours and during weekends as duty dictates.

Only shortlisted candidates will be contacted and no documents will be returned.


– Candidates should ensure that all foreign qualifications are evaluated by the Namibia
Qualifications Authority.
– Required documents for upload/attachment: CV (as one document in PDF Format) and Qualifications (as one document in PDF Format).
– There is no way to save a form and have a user return to it later without submitting it.

To apply for this job please visit